Purchasing and contract management mastered through 45+ years working with Costa Rica's top general contractors, trade contractors, and specialty suppliers — ensuring fair, complete bids and strong contracts that protect your interests.
Purchasing and contract management is mastered through various management techniques and strengthened by the experience of having worked with most of the major consultants, general contractors, subcontractors, and material suppliers in Costa Rica, and many local subcontractors — guaranteeing that invited participants are carefully selected based on past experiences, that bid proposals are fair, complete in scope, and that services offered will be delivered on time with the expected quality.
Our project management services in the pre-construction phase include the preparation of the bidding documents — either for private or public invitations — to general contractors, trade contractors, and specialty suppliers. We invite selected contractors with proven reliability in quality, scope, and on-time completion.
| Step | Scope |
|---|---|
| Bid Package Preparation | Scope of work, specifications, drawings, and contract conditions properly organized for complete bids |
| Pre-Qualified Bidder Selection | Invitation to vetted contractors based on project type, scale, and past performance |
| Bid Management | Management of the bid process as owner's representative, reception of offers, analysis and proposal comparison charts |
| Bid Review & Leveling | Apples-to-apples comparison — analyzing price, scope of works, schedule, and quality — and recommendation to owner |
| Negotiation | Commercial and contractual terms negotiated in the owner's best interest |
| Contract Preparation & Execution | Written in conjunction with owner's lawyers, with proper legal safeguards |
| Contract Type | Description |
|---|---|
| Stipulated Sum | Fixed Price or Lump Sum — total cost agreed before construction begins |
| Cost of Work Plus Fee | Actual costs plus management fee — with or without a Guaranteed Maximum Price (GMP) |
| Unit Price | Unit price × actual quantities surveyed — ideal for site work and infrastructure |
| Equipment Fabrication & Importation | Custom equipment manufacturing and international shipping coordination |
| Material Supply | Bulk material procurement contracts for construction materials |
We have worked with AIA Contract Documents (American Institute of Architects) for purchasing and contracting — the same standard used in US-developed projects.
Transparency · Documentation · Best Practices
Protection · Accountability · Cost Certainty
Without a structured bidding process, foreign investors routinely overpay by 15–30% or receive incomplete bids that generate costly change orders throughout construction. Our process creates healthy competition, complete scope coverage, and a solid contractual foundation that protects your investment from day one.